Email Management Services
Our Email Management Services are designed to streamline your communication processes. We handle everything from email name and domain registration to ensuring timely monthly payments and creating professional email signatures. Our goal is to enhance your business communication and help you maintain a professional image in all your correspondence.
Email Management – name and domain registration
We request at least 3 names of your choice for the URL domain address otherwise known as your email address. In case the one you like most has unfortunately been used. Alternatively we will suggest names as close as possible to the ones of your choice. Once you confirm the name, we will register the name and open the mailbox or multiple mailboxes as you choose. We have various packages and pricing available, including a website package offering multiple mailboxes included free in the package.
**The domain registration is an annual fee which might increase.
**The monthly hosting fee is payable on the first of every month to Kwik Support, who will bill you directly.
We use Kwik Support for all our hosting, mailbox management and data protection.
We link your email address, as well as other contact information to your social media platforms for maximum reach to and from customers.
Email signature
We create a sophisticated, elegant or fun themes signature incorporating your photo, logo, contact details and include the email POPI statement.
We also create limited time related special occasion signatures for Christmas, Birthdays, Company events and celebrations.
Should you not have a logo Dragonfly will create a POPI statementfor you.
Email Management
What makes Email so important?
Content by – Anisoptera
Email is a crucial business tool: A fundamental communication tool that plays a pivotal role in various aspects of business operations, contributing to efficiency, professionalism, and safe effective collaboration.
Communication: internal and external. Providing an organised way for employees to exchange information, discuss projects, and collaborate on tasks. Also, to communicate with customers, suppliers, and other people outside the business.
Documentation: A written record of communication. This documentation is valuable for legal purposes, dispute resolution, and historical reference. It helps in tracking decisions, agreements, and changes over time.
Efficiency: Enabling swift and efficient communication. Messages can be sent instantly, allowing for quick decision-making and responsiveness. This is particularly important in a fast-paced business environment.
Global Reach: Businesses today operate on a global scale, and email facilitates communication across different time zones and geographic locations. It enables businesses to connect with suppliers, customers, partners, and team members worldwide.
Formality and Professionalism: The standard for official correspondence, proposals, and contracts. This formality contributes to the professional image of a business.
Marketing and Promotion: A powerful tool for marketing and promotion for businesses. For marketing campaigns to reach their target audience, share updates, and to promote products or services. It is a cost-effective way to engage with a large audience.
Collaboration: A platform to integrate with various collaboration tools. Allowing teams to share documents, schedule meetings, and work on projects seamlessly. Enhancing overall productivity.
Organisation and Task Management: A great aid to organising tasks and responsibilities. Through features like a diary, folders, labels, and flags, and more, employees can prioritise and manage their workload effectively.
Customer Service: Businesses use email for customer support and service. Providing a direct and documented channel to communicate issues, seek assistance, or provide feedback. Sending and receiving debtor and creditor documents, receiving, and sending proof of payments and statements.
Security and Confidentiality: Security features are often built into the background to protect sensitive information. Encryption and authentication protocols help ensure that confidential data remains secure during transmission.