Workplace Management
Our Workplace Management services aim to create a safe, inclusive, and productive work environment. We help businesses implement health and safety measures in the workplace and manage the unique challenges of remote working. We also assist in the creation of Equity, Equality, and Diversity Reports, ensuring your company meets its social responsibilities and promotes a diverse and inclusive culture.
Workplace Management:
Health and Safety in the workplace
Depending on the type of business certain health and safety rules apply. A safe working environment. In general, these are a safe building and work equipment. No loose wiring. Non-slip floors. Correct ventilation and windows that can open if an air conditioner is not on permanently. Comfortable desks and chairs. Safely installed computer, printer, copier and any other machinery or appliances. Fire exit doors and sufficient, current, operational fire extinguishers to service the workspace. Each employee must ensure they are healthy and if they have a health issue this must be recorded in their employee file along with procedures of assistance should they be required during working hours, doctors and family numbers must be on hand in case of emergencies. A medial aid is preferable for all employees and employers. Taking lunch breaks away from the workstation is favoured. Bathroom, beverage, and smoke breaks should be allowed. First Aid and Fire training should be provided. A fully equipped first aid box, including fire blankets, should be mounted on the wall in an appropriate and easily accessible place.
Workplace Management
Remote Working
HR and the employees line manager must work together to ensure that remote workers adhere to the full time and flexi hours policies and procedures in place regarding working from home.
Backing up is crucial
Remote machines will be set to be backed up to Kwik Support direct-to-cloud data backup service which ensures that valuable data is securely stored on remote cloud servers, eliminating the need for local physical devices.
Time tracking is essential
There are various procedures in place in companies to monitor this. Logging on and off times can be recorded via an IT program. Employees can email their line manager when they log on and log off which would be used as a time sheet.
Combatting isolation
Stay socially connected with colleagues through virtual coffee breaks or casual chats. Join online communities related to your industry to network and share experiences.
Computing equipment and cyber security
The company IT technician will set up a remote workstation or configure a laptop at the remote employee’s home. This includes all the connections and equipment required to operate the system remotely. They will ensure the system is secure and has the required security programs in place on the machines. Printers will be provided and configured. Full remote support will be available to the remote employee and onsite visits when required.
Virtual communication
IT will set up the software and webcam and other requirements for the employee to be able to connect to the office for meetings etc
Stay Connected
Regularly check in with your team through video calls or virtual meetings. Use instant messaging tools for quick updates and casual conversations to maintain a sense of camaraderie.
Tax and benefits for the company and employee
HR will write and manage the addendum to the policy in this regard.
Workplace Management
Equity, Equality and Diversity Reports
Equity, Equality, and Diversity Reports form a crucial part of our Workplace Management services. In today’s global business environment, promoting equity, equality, and diversity is not just a social responsibility, but also a strategic necessity. These reports provide a comprehensive overview of your company’s efforts towards creating an inclusive and equitable workplace. They cover various aspects such as gender and racial diversity in your workforce, pay equity, accessibility, and your company’s initiatives towards promoting diversity and inclusion. By helping you compile these reports, we aim to assist your company in demonstrating its commitment to a diverse and inclusive work culture, thereby enhancing your reputation among stakeholders and making your company a more attractive place to work.
Refer to our article on Equity, Equality and Diversity for more information.